AADSM 22nd Annual Meeting - Industry Supported Events

The AADSM defines an Industry Supported Event as

• An educational program that is commercially supported
• An educational program that is planned and implemented by an organization, or group of organizations, other than the AADSM
• An educational program that is not part of the official AADSM scientific program, but is held in conjunction with the AADSM 22nd Annual Meeting
• An educational program planned for a 1.5-3 hour time period during the allowable dates and times

Download Application to hold an Industry Supported Event

Dates and Time

The AADSM is offering exhibiting companies the opportunity to host an evening Industry Supported Event on Thursday, May 30, 2013. Events, including registration, may not begin before 6:00 p.m.

Fee

The fee for holding an Industry Supported Event is $5,000.00. This fee may be divided amongst more than one organizing company to offset the cost of the event. Each company is responsible for coordinating payments and communications with the other companies; one form of payment should be sent to the AADSM. The sponsorship fee includes: one complimentary rental of the pre-registration mailing list (to announce the Industry Supported Event) and a listing in the final program. Companies may not share or divide the mailing list for individual purposes.

Submission Deadline

To proceed with an Industry Supported Event, complete the Industry Supported Event application. If a group of organizations is submitting an application, the group should pick one primary contact to list on the application. In addition to the application, the following information must also be submitted:

• Event speakers and contact information
• Event outline and schedule
• Content description

To be considered, the application and supporting materials must be submitted by February 29, 2012. Applications will be accepted after this date if the AADSM Annual Meeting can support additional sessions based on submissions that have already been received and accepted.

Selection and Scheduling Procedures

Industry Supported Events applications are reviewed and accepted by the AADSM. Industry Supported Events will be accepted based on content, agenda and overall coordination with the AADSM 21st Annual Meeting. The AADSM currently does not limit the number of Industry Supported Events accepted. Please note that there is a possibility that more than one Industry Supported Event may be approved; thus, multiple events may occur simultaneously. The AADSM reserves the sole right to accept and schedule all Industry Supported Events. Notification of acceptance will be provided in writing at the end of February 2013.

Cancellation

Notice of cancellation must be submitted in writing. The cancellation of an Industry Supported Event that has been accepted is entitled to a refund equal to 30% of the total sponsorship fee provided notice is received prior to Monday, March 18, 2013. Cancellations received after Monday, March 18, 2013, are not entitled to a refund.

Continuing Education

Continuing Education credit is not provided by the American Academy of Dental Sleep Medicine for Industry Supported Events. Those who elect to offer credit must obtain sponsorship from another accredited provider.

Logistical Planning

The following, if applicable, including all expenses, become the responsibility of the Industry Supported Event organizers:

• Meeting space (site selction and contracts)
• Audiovisual
• Catering
• Decorating
• Transportation
• Entertainment

The Meeting Department will assist when possible in securing meeting space at the Sheraton Boston if requested.

Details of the final logistics for an Industry Supported Event must be submitted to the AADSM Meeting Department no later than March 18, 2013.

*The AADSM must approve all affiliate requests for function space and guest room accommodations at properties with which it has contractual obligations.

Signage

The AADSM allows ONE sign measuring no larger than 24” x 36” to be placed in the registration area on Thursday, May 30. All signage must receive AADSM approval prior to print. Flyers or handouts are prohibited unless prior approval is obtained.

Promotion

Industry Supported Event organizers have the following opportunities to advertise an event: mailing list rental of meeting attendees and the AADSM membership lists, submission of a tote bag insert and exhibit booth rental. The AADSM requires that any and all promotion of Industry Supported Events receive AADSM approval. Organizers should allow one business week for the approval process. Please keep the approval process in mind when planning promotional materials so as not to strain design and print timelines. Promotional materials include but are not limited to: invitations, announcements, solicitations, advertisements and signage.

Use of AADSM Name and Logo

The AADSM name, logo, acronym, and any reference to the meeting are proprietary and may not be used in signs, advertisements or promotions without consent and approval by the AADSM. This guideline applies before, during, and after the AADSM 22nd Annual Meeting.

Questions

All questions regarding Industry Supported Events may be directed to:
Kathy Lovato, Senior Meeting Planner
2510 North Frontage Road
Darien, IL 60561-1511
Phone: (630) 737-9705
E-mail: klovato@aasmnet.org