AADSM Mastery Exhibitor Information

Exhibitor Application (Download PDF)

    Note: Exhibitor Application must be downloaded and opened in Adobe Reader to be signed electronically.
 

About the Mastery Program and Exhibit Hall

The AADSM Mastery Program is a new comprehensive, clinically-focused and evidence-based education program that will provide dentists with the necessary training and skills they need to provide oral appliance therapy to patients who suffer from obstructive sleep apnea and snoring. This program is limited to licensed dentists and consists of three in-person courses (Mastery I, Mastery II, and Mastery III), each lasting two and one-half days.  Upon successful completion of the program, dentists will be eligible to sit for the ABDSM certification examination.
 
The maximum number of attendees for each Mastery Course is 120. Dentists are given the option to register for each course individually or for all three as a bundle. 
 
All AADSM Mastery Courses will include space for table-top exhibits.  Space is limited, however, and available on a first-come, first-served basis.  Companies have the option to exhibit at individual courses or for all three at a discount.
 

Dates

Below is a list of confirmed AADSM Mastery Program dates.  
 
September 14-16, 2018 – Mastery I only SOLD OUT ATTENDANCE!
November 9-11, 2018 – Mastery I and Mastery II SOLD OUT ATTENDANCE!
February 8-10, 2019 – Mastery II and Mastery III
April 12-14, 2019 – Mastery III and Mastery I
September 13-15, 2019 – Mastery I and Mastery II
November 8-10, 2019 – Mastery II and Mastery III
February 7-9, 2020 – Mastery III only

 

Location and Room Reservations

All AADSM Mastery Courses will be held at Hamburger University, which is connected to the Hyatt Lodge located at 2815 Jorie Boulevard in Oak Brook, IL.

Due to the September and November 2018 courses selling out so quickly, the room block at the Hyatt Lodge has sold out.  An additional block of rooms is available at the Chicago Marriott Oak Brook located at 1401 W 22nd Street in Oak Brook, IL, approximately two miles from Hamburger University, at a special group rate of $103 per night.  Shuttle arrangements will be made by the AADSM to transport guests between the Marriott and Hamburger University.

For all other courses, there is availability at the Hyatt Lodge at a special group rate of $155 per night plus tax and is only valid until the following dates or until the room block sells out.

Reservations must be made by individual exhibitors by either calling the hotel's reservation department and identifying yourself as part of the AADSM Mastery Program, or booking online using the links below. 

Hyatt Lodge
Phone: 888-421-1442

Chicago Marriott Oak Brook
Phone: 800-228-9290 
 
Course Dates Hotel Room Block Book Online Hotel Reservation Deadline
Pending Availability
September 14-16, 2018 Marriott Oak Brook September 2018 August 24, 2018
November 9-11, 2018 Marriott Oak Brook November 2018 October 19, 2018
February 8-10, 2019 Hyatt Lodge February 2019 January 11, 2019
April 12-14, 2019 Hyatt Lodge April 2019 March 15, 2019
September 13-15, 2019 Hyatt Lodge   August 16, 2019
November 8-10, 2019 Hyatt Lodge   October 11, 2019
February 7-9, 2020 Hyatt Lodge   January 10, 2020

Application & Registration

To exhibit at the AADSM Mastery Program, complete and return the exhibitor application, located at the top of this page, with appropriate payment.  Please remit your payment-in-full at the time of application by credit card (Visa, MasterCard, Discover, or American Express) or by check made payable to the AADSM. All payments must be made in U.S. dollars.
 

Exhibit Hall Limitations

Each company will only be allowed one table.  Applications will be accepted based on availability. A waiting list will be maintained for all exhibitors who apply after exhibitor capacity has been met.
 

Exhibit Hall Hours

Friday             7:00am – 5:30pm*
Saturday         7:30am – 5:30pm
Sunday            7:30am – 12:15pm
           
*A cocktail reception will be held near the exhibits from 5:30pm – 7:00pm on Friday.
 

Move-in

Friday             6:30am – 7:30am
 

Move-out

Sunday            10:15am – 1:00pm
 

Rental Fees

  Exhibitor (non-sponsor) Silver Sponsor (20%) Gold Sponsor (25%) Platinum Sponsor (30%)
For 3 Mastery Weekends $3,000 $2,400 $2,250 $2,100
Per Mastery Weekend $1,200 $1,080 $1,020 $840
The following services are included in the rental fee:
  • One 6 ft. x 30 in. skirted table with two chairs
  • Morning and afternoon refreshment breaks for interaction with attendees
  • Continental breakfast Friday-Sunday and lunch on Friday and Saturday
The following will not be provided to exhibitors:
  • Security services
  • An attendee list
  • Access to the session rooms
 

Rules and Regulations

All materials MUST be displayed on the table provided.  No free-standing posters or projections of any kind will be allowed to be displayed.  The AADSM will require that any items that are not placed on the table be removed. 
 
Exhibitors may not distribute flyers of any kind announcing events unless prior approval has been granted. The AADSM in its sole discretion shall have the right to prohibit the distribution of any samples or handouts that it deems objectionable or otherwise inappropriate.
 
No subletting or sharing of exhibit space is allowed. Exhibitors may show only products or services manufactured or dealt by them in the regular course of business. The featuring of a name or advertisement of a non-exhibiting firm or business is prohibited.
 

Exhibit Hall Assignments & Exhibitor Badges

Exhibit space assignments will be chosen on-site by the exhibitor on a first-come, first-served basis starting at 6:30am on Friday.  Exhibitors will not have access to the exhibit area before this time. Exhibitor badges are required and will be available at the registration desk.     
 

Transportation

The airports nearest to the Hyatt Lodge are O’Hare International Airport and Midway International Airport. The hotel is approximately 18 miles from either airport.
 

Cancellation and Refund

All notices of cancellation must be received in writing.  The date of receipt of such notice will be used as the official cancellation date.  Notices received prior to the below stated deadline will incur a penalty equal to 50% of the total exhibit amount.  Refunds will not be given for cancellations received after the stated deadline. 
 
Course Dates Cancellation Deadline
September 14-16, 2018 August 24, 2018
November 9-11, 2018 October 19, 2018
February 8-10, 2019 January 18, 2019
April 12-14, 2019 March 22, 2019
September 13-15, 2019 August 16, 2019
November 8-10, 2019 October 11, 2019
February 7-9, 2020 January 10, 2020


Rejection of Application

The AADSM reserves the right to reject an application, refuse rental of display space, cancel booth space after an application is approved, or curtail or close exhibits or parts of exhibits at any time prior to or during the courses. The enforcement of this right is at the sole and absolute discretion of AADSM management. 
 

Shipping Information  

It is recommended that materials for your table-top exhibit arrive at the hotel no earlier than three days prior to the start of each course.  
 
Ship To:
The Hyatt Lodge
2815 Jorie Boulevard
Oak Brook, IL 60523

All packages must contain a label giving the following minimum information:

1. Return Address
2. Name of group (AADSM), meeting dates, HU 2nd Floor Foyer
3. Total number of boxes being shipped
4. Contact’s name that will claim package(s)
5. Date of that person’s arrival
 
A handling fee will be assessed on all incoming and outgoing packages. The following charges will apply:
$5.00 / package
$50.00 / pallet
 
The AADSM will not be held liable for the shipping, receiving or displaying of exhibitors’ materials or products. Boxes shipped to the Hyatt will be brought to Hamburger University by 6:15 am on Friday morning.
 

Contact

For questions about exhibiting at the AADSM Mastery Program, please contact Randi Prince at rprince@aadsm.org or (630) 686-9873.