AADSM Mastery Exhibitor InformationNote: Exhibitor Application must be downloaded and opened in Adobe Reader to be signed electronically.
About the Mastery Program and Exhibit Hall
The maximum number of attendees for each Mastery Course is 120. Dentists are given the option to register for each course individually or for all three as a bundle.
All AADSM Mastery Courses will include space for table-top exhibits. Space is limited, however, and available on a first-come, first-served basis. Companies have the option to exhibit at individual courses or for all three at a discount.
The AADSM provides unbiased, standardized education and therefore does not reference any specific appliance or other product or service during its educational courses. Attendees of Mastery will instead become familiar with the Mastery Nomenclature for Device Classification, so industry is encouraged to refer to this document when conversing with attendees.
April 17-19, 2020 – Mastery I and II
July 24-26, 2020 – Mastery II and III
September 11-13, 2020 – Mastery I and III
November 6-8, 2020 – Mastery II only
February 19-21, 2021 – Mastery III Only
Location and Hotel Reservations
All AADSM Mastery Courses will be held at the Hyatt Lodge Conference Center, which is connected to the Hyatt Lodge located at 2815 Jorie Boulevard in Oak Brook, IL. A block of hotel rooms at the Hyatt Lodge are available at a special group rate of $155 per night plus tax and is only valid until the following dates or until the room block sells out.
Reservations must be made by individual exhibitors by either calling the hotel's reservation department at 888-421-1442 or 800-233-1234 (for all other courses) and identifying yourself as part of the AADSM Mastery Program, or booking online using the links below. If you have any difficulties making your reservation, or if you would like to book outside of the group dates, please contact the hotel's on-site reservation coordinator directly at 630-581-6608.
|Course Dates||Book Online||Hotel Reservation Deadline|
|April 17-19, 2020||April 2020||March 19, 2020|
|July 24-26, 2020||July 2020||June 25, 2020|
|September 11-13, 2020||September 2020||August 14, 2020|
|November 6-8, 2020||November 2020||October 9, 2020|
Application & Registration
Exhibit Hall Limitations
Each company will only be allowed one table. Applications will be accepted based on availability. A waiting list will be maintained for all exhibitors who apply after exhibitor capacity has been met.
Exhibit Hall Hours
7:00am – 5:30pm*
7:30am – 5:30pm
7:30am – 12:15pm
*A cocktail reception will be held near the exhibits from 5:30pm – 6:30pm on Friday.
6:30am - 7:30am
10:15am - 1:00pm
|Exhibitor (non-sponsor)||Silver Sponsor (20%)||Gold Sponsor (25%)||Platinum Sponsor (30%)|
|For 3 Mastery Weekends||$3,000||$2,400||$2,250||$2,100|
|Per Mastery Weekend||$1,200||$1,080||$1,020||$840|
- One 6 ft. x 30 in. skirted table with two chairs
- Power strip at the table
- Morning and afternoon refreshment breaks for interaction with attendees
- Continental breakfast Friday-Sunday and lunch on Friday and Saturday
- Security services
- An attendee list
- Access to the session rooms
Rules and Regulations
All materials MUST be displayed on the table provided. No free-standing posters or projections of any kind will be allowed to be displayed. The AADSM will require that any items that are not placed on the table be removed.
Exhibitors may not distribute flyers of any kind announcing events unless prior approval has been granted. The AADSM in its sole discretion shall have the right to prohibit the distribution of any samples or handouts that it deems objectionable or otherwise inappropriate.
No subletting or sharing of exhibit space is allowed. Exhibitors may show only products or services manufactured or dealt by them in the regular course of business. The featuring of a name or advertisement of a non-exhibiting firm or business is prohibited.
Exhibit Hall Assignments & Exhibitor Badges
Exhibit space assignments will be chosen on-site by the exhibitor on a first-come, first-served basis starting at 6:30am on Friday. Exhibitors will not have access to the exhibit area before this time. Exhibitor badges are required and will be available at the registration desk.
Cancellation and Refund
Refunds will not be applied to the original payment source (i.e., credit card). Any refunds processed by the AADSM will be paid by check to individuals in the US (or e-payment to individuals who chose to set up an account in Bill.com) and by wire transfer to individuals outside of the US.
|Course Dates||Cancellation Deadline|
|April 17-19, 2020||March 20, 2020|
|July 24-26, 2020||June 26, 2020|
|September 11-13, 2020||August 14, 2020|
|November 6-8, 2020||October 9, 2020|
|February 19-21, 2021||January 22, 2021|
Rejection of Application
The Hyatt Lodge
2815 Jorie Boulevard
Oak Brook, IL 60523
All packages must contain a label giving the following minimum information:
1. Return Address
2. Name of group (AADSM), meeting dates, CC 2nd Floor Foyer
3. Total number of boxes being shipped
4. Contact’s name that will claim package(s)
5. Date of that person’s arrival
A handling fee will be assessed on all incoming and outgoing packages. The following charges will apply:
$5.00 / package
$50.00 / pallet
The AADSM will not be held liable for the shipping, receiving or displaying of exhibitors’ materials or products. Boxes shipped to the Hyatt will be brought to the Hyatt Lodge Conference Center by 6:15 am on Friday morning.