Emerging Concepts Exhibit Information

Download Exhibit Application
 Note: The exhibitor application must be downloaded and opened in Adobe Reader to be signed electronically.

About the Emerging Concepts Course and Exhibit Hall

The AADSM’s recent position statement and consensus recommendations for therapeutic positioning both suggest that it is appropriate for qualified dentists to order and administer HSAT and use HSAT to determine the therapeutic position of an appliance. The Emerging Concepts: Ordering and Administering HSAT Course will consist of lectures and interactive demonstrations that will provide dentists with the information they need to confidently order or administer home sleep apnea tests (HSATs). Learn more about the AADSM’s Position on the Scope of Practice for Dentists Ordering or Administering Home Sleep Apnea Tests.

The Emerging Concepts: Ordering and Administering HSAT Course will take place in-person, December 4-5, 2021. All companies are welcome to apply; however, companies that dispense HSAT equipment will benefit from exhibiting the most.
 
On Sunday, December 5 from 8:00 AM-12:30 PM, attendees will breakout into six small groups and rotate between various HSAT stations. Available on a first- come, first-served basis, six exhibiting HSAT companies (including pulse ox companies) will be able to participate in these interactive demonstrations. Companies performing the demonstrations must be HSAT equipment manufacturers.
 
These stations are educational in nature and will allow attendees to evaluate key differences in commercially available HSATs and familiarize themselves with the data provided on HSAT reports. Each station will be led by a faculty member and one company representative who will work together to review specific details established by the course chairs, including device set up, application of leads, tips for patient success, review of reports, etc. 
 
Each HSAT company that participates in Sunday’s demonstrations will also be responsible for providing their own equipment (quantities will be determined by the AADSM depending on the number of registered attendees, prior to the course).
 
The maximum number of attendees is 240. Exhibit space is limited and available on a first-come, first-served basis. 

The AADSM is also hosting a Mastery 2 in-person, November 3-7, 2021 at the same hotel in New Orleans, which will include an exhibit hall. Discounted pricing is available to companies who exhibit at both courses. Please see below for more information regarding pricing.

Sponsorship Opportunities

Course Location and Hotel Reservations

New Orleans Marriott
555 Canal Street
New Orleans, LA 70130

Discounted Rate: $169 until November 5, or until the room block sells out.
Check-in time: 4:00 PM
Check-out time: 11:00 AM 
Reservations: To make reservations online click HERE, or call: 888-236-2427 and reference: AADSM Emerging Concepts

Transportation

Louis Armstrong New Orleans International Airport (MSY): 15 miles from hotel
Estimated taxi fare: $36 (one way)

COVID-19 Warning

The AADSM will be taking enhanced health and safety measures. All attendees must follow posted instructions while in attendance.

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and attendees with underlying medical conditions are especially vulnerable.
 
Please make sure that you have reviewed any advisories or restrictions that may be in place for travel to New Orleans. Visit https://ready.nola.gov/incident/coronavirus/ for information. By participating in the Emerging Concepts: Ordering and Administering HSAT Course in-person, you voluntarily assume all risks related to exposure to COVID-19.

Marriott's Safety Guidelines

As of June 9, 2021*, unvaccinated attendees and exhibitors will be required to wear masks at all times while in public areas of the hotel, including the meeting rooms. Masks may only be removed by those who are seated and actively eating or drinking. Vaccinated attendees and exhibitors will have the option to wear masks. This information will be updated if and when these guidelines change. 

Click the links below to learn what guidelines and protocols the New Orleans Marriott has in place to keep you safe during your stay.
Commitment to Clean Guidelines
Commitment to Clean - Hotel Spaces

*Please check back periodically for updates to these guidelines. 

How to Apply

To exhibit at the Emerging Concepts: Ordering and Administering HSAT Course, complete and return the exhibit application, located at the top of this page.  Payment must be received in full at the time of application. Payment may be made by Visa, MasterCard, American Express, Discover or by a check in US funds drawn on a US bank, made payable to AADSM. Please do not submit the application via email if form includes credit card information. Payment will be processed upon receipt of the application and payment; the processing of this payment in no way constitutes the acceptance of the application. 

Exhibit Hall Limitations

Each company will only be allowed one table and a maximum of two representatives.  Applications will be accepted based on availability. A waiting list will be maintained for all exhibitors who apply after exhibitor capacity has been met.

Exhibit Hall Hours

 Saturday, December 4  6:30 AM - 7:30 AM (move-in)
 7:30 AM - 5:30 PM (Reception from 5:30 PM - 6:00 PM) 
 Sunday, December 5 8:00 AM - 12:30 PM
 12:30 PM - 1:00 PM (move-out)

Rental Fees

The AADSM is also hosting a Mastery 2 in-person, November 3-7, 2021 at the same hotel in New Orleans, which will include an exhibit hall. Discounted pricing is available to companies who exhibit at both courses.
 
 Non-Sponsor Platinum Sponsor
(50% savings) 
Gold Sponsor
(30% savings) 
 Emerging Concepts Course ONLY$2,000 $1,000$1,400
 Emerging Concepts Course AND Mastery 2 $3,000 $1,500 $2,100
The following is included in the rental fee:
  • One, 6 ft. x 30 in. skirted table with two chairs
  • Power strip at the table
  • Morning and afternoon refreshment breaks for interaction with attendees
  • Continental breakfast Saturday and Sunday and lunch on Saturday
The following will not be provided to exhibitors:
  • Security services
  • An attendee list
  • Access to the session rooms

Exhibit Hall Assignments and Badges

Exhibit space assignments will be chosen on-site by the exhibitor on a first-come, first-served basis.  Exhibitors will not have access to the exhibit area before the designated move-in time as stated above. Exhibitor badges are required and will be available at the registration desk.     

Rules and Regulations

All exhibiting companies must agree to abide by the exhibitor rules and regulations.
Download Rules and Regulations

Cancellation or Refund

All notices of cancellation must be received in writing.  The date of receipt of such notice will be used as the official cancellation date.  Notices received prior to November 5, 2021 will incur a penalty equal to 50% of the total exhibit amount.  Refunds will not be given for cancellations received after this deadline. 

Refunds will not be applied to the original payment source (i.e., credit card). Any refunds processed by the AADSM will be paid by check to individuals in the US (or e-payment to individuals who chose to set up an account in Bill.com) and by wire transfer to individuals outside of the US.

Rejection of Application

The AADSM reserves the right to reject an application, refuse rental of display space, cancel booth space after an application is approved, or curtail or close exhibits or parts of exhibits at any time prior to or during the courses. The enforcement of this right is at the sole and absolute discretion of AADSM management.

Shipping Information 

It is recommended that materials for your table-top exhibit arrive at the hotel no earlier than four days prior to the start of the course.  Please use the following address and format for your shipment:

Exhibiting Company/Exhibitor Name & Exhibitor Cell Number
c/o FedEx Office at New Orleans Marriott 
555 Canal Street
New Orleans, LA 70130
(American Academy of Dental Sleep Medicine)
Box __ of __ 

The AADSM will not be held liable for the shipping, receiving or displaying of exhibitors’ materials or products. 

Please click below to review the full shipping guidelines from the New Orleans Marriott.
Shipping Information

Contact

For questions about exhibiting at the Emerging Concepts: Ordering and Administering HSAT Course, please contact Beverly Basit at bbasit@aadsm.org or (630) 686-9874.